Administrative Assistant - Procurement

Job Details

LocationWindsor, ON, Canada
Job TypeContract Full-Time
Degree RequiredDiploma

Job Description

On behalf of our civil infrastructure and operation client, we are currently recruiting for an Administrative Assistant to join their team. This role will be responsible to facilitate all administrative tasks for the Procurement department. This role is also responsible for gathering the relevant documents, tracking the documents, disseminating the documents within the team and following-up as necessary to ensure file completeness.


  • Provide administrative support to the Procurement Department
  • Handle administrative tasks and organize procurement-related documents
  • Review file documents for completeness in accordance with procedures, enter data in the procurement drive & in the financial/procurement system and handle deficiencies
  • Prepare documents (i.e. purchase requisition, purchase orders and other typing/editing requirements) and standard reports, as required
  • Prepare and provide timely information regarding the sourcing of goods and services, materials, documents for approval and signature, etc.
  • Schedule meetings, as required
  • Maintain an overall awareness of the business activities and the needs of the Procurement Department
  • Provide summary reports on the activities and flags issues to Manager Procurement or Senior Procurement Officer as required
  • Attend meetings, take meeting minutes, prepares final notes, actions items and records of decisions and maintains tracker of action items, as required
  • Coordinate and prioritize the information that flows through the Procurement Department, attach supporting documentation, and gather missing information, as required
  • Diploma in Office Administration or post-secondary education with 3 years’ experience in a similar role
  • 3+ years’ relevant experience
  • Intermediate to advanced MS Office Skills
  • Procurement software experience an asset
  • QuickBooks experience an asset
  • Ability to obtain a Government of Canada Personnel Screening/ Security Clearance
  • Excellent prioritization skills with the ability to prioritize own time and time and workflow of others
  • Strong administration and organizational skills and good knowledge of filing procedures/document management
  • A self-starter, ability to work independently and collaboratively with a team
  • Demonstrated ability to effectively and professionally communicate orally and in writing
  • Ability to multi-task and handle a variety of responsibilities while maintaining strong attention to detail
  • A thorough understanding of the importance of confidentiality, discretion and sound judgement

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